POSITION: Secretary to School Principal

DESCRIPTION

This is experienced secretarial work of a confidential nature. An employee in this class, with direction from the Principal or designated Assistant Principal, manages the main office of a school and renders clerical assistance to the Principal and other members of the management staff. Performance is evaluated periodically.

This position requires a high degree of accuracy, accountability, attention to detail, and confidentiality. Work is reviewed periodically for accuracy and conformance with general instructions by the Principal or designated school administrator.

ESSENTIAL JOB FUNCTIONS

• Performs general secretarial tasks, including but not limited to producing letters, reports, memorandums, etc. via the computer
• Makes photocopies, files, distributes mail, etc.
• Answers telephone communications and record accurate messages
• Communicates in a positive and effective manner with staff, administration, students, parents and/or visitors
• Performing other duties as assigned.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

• Ability to maintain confidentiality
• Ability to prepare and type correspondence
• Knowledge of business English, spelling, punctuation, grammar, and office procedures
• Knowledge of record-keeping methods
• Knowledge of alpha-numeric filing systems
• Knowledge of inventory control methods
• Knowledge of methods commonly used in the training for acquiring clerical skills
• Ability to demonstrate strong human relations skills
• Ability to have strong, positive communication and interaction skills when dealing with co-workers, students, administrators, parents and/or the community
• Knowledge and proficiency in the use of computers and various word processing, database, and spreadsheet programs
• Knowledge and proficiency in the use of other office equipment
• Ability to communicate clearly and concisely in both written and oral form
• Ability to perform clerical duties
• Ability to be flexible and adaptable in a variety of situations
• Ability to remain calm under trying circumstances
• Ability to work with frequent interruptions
• Ability to maintain various organizational systems needed at the school
• Ability to make basic math computations quickly and accurately
• Ability to maintain efficient office procedures and a system for keeping track of requested actions and reports
• Ability to type from a rough draft at a moderate rate of speed
• Ability to meet timelines
• Ability to perform multiple tasks
• Ability to show proficiency in clerical skills.
• Perform other duties as assigned.

MINIMUM EDUCATION, TRAINING, AND EXPERIENCE

High school graduate or equivalent, and three years of general office experience of a clerical nature

A combination of education and experience to acquire the knowledge, skills, and abilities cited above.

REQUIRED LICENSES AND CERTIFICATES

None

OTHER DESIRABLE QUALIFICATIONS

Experience working in a school setting.

Twiggs County Public Schools is an equal opportunity employer.